Jobs

Deadline to apply: May 12

Start date: May 29

Contractual; temporary, part-time (21 hrs/week)

Adheres to the organization’s values
Has expertise in arts and culture
Priority will be given to equally skilled Indigenous candidates.

Interested candidates should send a letter of intent, a CV, and two references to gabrielle@nativelynx.qc.ca with the subject line: “Applying for Administrative Support Manager”.

About the organization

Founded in 1990, Land InSights is a non-profit organization whose aim is to disseminate Indigenous culture. Its core mission is “to develop and foster friendship between the Quebec nation and Indigenous nations; to raise awareness about Indigenous art and cultures; to promote First Nations, Inuit and Métis artists; to encourage the circulation of Indigenous cultural products, whether traditional or contemporary.” Our mission centers around values that form the basis of Land InSights’ community actions: friendship between peoples, equity, sharing, integrity, respect, diversity/inclusion, openness, and tolerance.

The organization’s commitment

Decolonizing science, thought, and management

Land InSights believes that sustainable development is the unifying element that will make Montreal the land of urban resilience and collaboration with Indigenous communities.

Thanks to an ongoing dialogue with its key stakeholders, the organization builds bridges between Indigenous communities and mainstream society as well as within the communities themselves. By enabling a better understanding of First Nations issues, Land InSights contributes to the promotion of Indigenous leadership in an effort to overcome the silo effect. To do so, the organization continuously relies on collective intelligence to update, promote, and preserve the communities’ ancestral knowledge.

Land InSights supports territorial recognition; all of its activities are taking place on Indigenous lands governed by protocols and practices that are specific to the people who are their stewards. Furthermore, Land InSights recognizes that its head office is located on Kanien’kehá:ka and Anishinaabe land.

Job Description

Under the supervision of the Board of Directors and in collaboration with the Artistic Director, managing the organization’s daily operations and administrative duties; contributing significantly to day-to-day operations; providing support to the Artistic Director with file management and follow-ups; managing and processing routine and confidential correspondence, determining priority, and monitoring various components such as staff movement, onboarding, integration and training of new employees, material resources, payroll and expenses incurred by employees in the performance of their duties.

Responsibilities also include, but are not limited to:

– Under the supervision of the Treasurer, preparing the organization’s budget, analyzing financial transactions, and overseeing accounting systems;

– Ensuring the organization’s sound financial management;

– Liaising with the community office staff, overseeing health, safety and labour cases, overseeing payroll, negotiating with various partners, developing short-, medium- and long-term plans in line with the goals and objectives of the organization.

– Managing human resources; recruiting, drafting contracts and supervising employees.

– Administrative support ensures the validity and compliance of binding contracts with third parties

– Identifying, writing, and following up on grant applications (ensuring compliance with the terms and conditions of agreements regarding visibility, reports, etc.)

Given the small size of the organization, the selected candidate will be required to perform any other tasks assigned to them by the Board of Directors.

*A comprehensive list of tasks is attached to this document*.

Job and skill requirements

• Relevant experience in the arts and culture sector (asset: in the event sector);
• Professional degree in office automation or administration;
• A minimum of three (3) years of senior administrative support experience, and staff management experience;
• At least three years (3) of relevant experience in finance;
• SAGE 50 accounting software proficiency;
• Excellent knowledge of OfficeSuite (Word, Excel, Outlook, PowerPoint, and OneNote);
• Excellent command of French and good command of spoken and written English;
• Excellent writing skills;
• Independence, proactivity, meticulousness, good organizational skills, teamwork skills, and ability to work in an on open-plan office;
• Knowledge of the realities and challenges inherent to Indigenous art and cultures.

Personal skills and traits

• Sense of initiative, independence, and resourcefulness;
• Great adaptability;
• Great organizational skills and ability to prioritize;
• Interest in the cultural and event sectors
• Team spirit

Work conditions:

• Schedule: 4 days / week;
• Salary: TBD based on experience
• Attractive working conditions: stimulating work environment
• Location: 5445 de Gaspé, #508, Montréal (QC)
• Start date: May 29 (gradual integration before May 29 is possible)
• Please note that the administrative support manager will be assisting the organization with its HR diagnosis, which includes the implementation of a succession plan.